The publishing rules at the Witelon Collegium State University
(attachment No. 4)
The publishing process
The yearly editorial calendar constitutes the frame of our publishing process. First, it shall be evaluated and accepted by the Publishing Board, hereafter referred to as the Board. Then it shall be approved by the Deputy Rector for Scientific Affairs and Foreign Cooperation, hereafter referred to as the Deputy Rector.
Publications submitted to our Publishing House which have not been specified in a particular yearly editorial calendar can be published upon request from the Board or the Deputy Rector. These include especially monographs, conference-related or post-conference materials and additional printing of coursebooks.
Publications to be included in a yearly editorial calendar can be submitted by didactic staff, thematic editors and heads of particular organisational units. This is not equivalent to approval, but merely to setting aside the necessary financial resources to be used in the event of their publication.
The publishing house applies the principles of publishing ethics aimed at counteracting unfair publishing practices. Collegium Witelona Publishing House The State University in particular applies the guidelines of the Committee on Publication Ethics (COPE - Committee on Publication Ethics).
We implement the policy of counteracting the unethical practices adopted by „Predatory Publishers” and „Predatory Journals”. We do not charge any fees or remunerate any authors for the publication of their monographs and chapters of monographs by our Publishing House or their articles in the Scientific Papers.
To counteract the phenomena of „Ghostwriting” (which consists in concealing the identity of the person who made a substantial contribution to an article, even though they were its actual authors or co-authors) and „Guest autorship” (acknowledging a particular person in a publication even though they made little or no contribution to it) authors are obliged to submit a suitable statement specifying the extent of their contribution to a particular publication (attachment no. 6).
The Author(s) prepare their publication in accordance with the „Paper Preparation and Structure Guidelines" (attachment no. 7) and submit it to the Secretary in a printed version or on an electronic medium (e.g. CD). Subsequently, the Secretary submits a copy of the publication to the relevant Thematic Editor, who serves as its first reviewer in terms of content and requests the Publishing House to start its publishing procedure.
Stages of the publishing process:
The Thematic Editor or Content Editor of a special publication or Scientific Paper submits it to the Secretary, together with an application for the opening of the publishing process (attachment no. 8). The aforementioned application shall contain the addresses of the independent reviewers deriving from institutions non-affiliated with the author(s) of the article to be reviewed, holding a doctor’s degree or higher, with some academic achievements in the branch or discipline of science relevant to that of the article in question. Monographs and articles published in the Scientific Papers are reviewed by 2 reviewers whereas other publications by at least 1 reviewer. Attachment no. 9 contains the Polish version of the review form, and attachment no. 10 – the English one. The publishing process is initiated by the submission of the application for the opening of the publishing process;
The Secretary of the Publishing House sends a printed copy of the publication to the reviewer(s), together with a form of the commission contract with the transfer of copyright (attachment no. 11), a form of the commission contract bill with the transfer of copyright (attachment no. 12a or attachment no.12b) and a form of the declaration for tax and insurance purposes (attachment no. 13);
In the case of articles receiving one positive and one negative review, the third one will be decisive as to whether they will eventually be published or not.
Articles submitted for review mustn’t contain any information allowing for an identification of their author(s) or their affiliations. We respect the “double blind review” rule, with the authors and reviewers remaining anonymous to one another.
Following the reception of the review and a printed version of the publication, containing the comments made by the reviewer, the Chief Editor familiarises himself with the content of the review, he submits its original version to the Publishing House and sends its copy and the printed version of the publication to the relevant thematic editor, who, having familiarised themselves with their content, subsequently, sends them to the author(s);
The author is obliged to submit the publication, corrected in accordance with the reviewer’s suggestions, to the Secretary of the Publishing House. It shall be in a printed and an electronic version, following the Paper Preparation and Structure Guidelines; apart from that, the authors are obliged to submit a written response to the review(s) of their publications;
The decision concerning the actual publication of a particular work and its circulation figures is made by the Deputy Rector, following consultation with the relevant thematic editor;
The Secretary of the Publishing House delivers the contract to the author(s) for signing. It can be concluded between the author(s) and the Chief Editor: the commission contract with the paid transfer of copyright (attachment no. 14), the commission contract with the unpaid transfer of copyright (attachment no. 15), or between the author(s) and the Chief Editor and Co-Editor: the commission contract with the paid transfer of copyright (attachment no. 16), the commission contract with the unpaid transfer of copyright (attachment no. 17),
The Secretary also delivers to the author(s) the form of the declaration of intellectual property of the entire publication or its parts and the visual materials contained in it (attachment no. 6);
Before the termination of the publishing process, authors are obliged to write an abstract or a note about their publication in Polish and English or another world language, to be used by the Publishing House for promotional purposes (e.g. on Internet websites);
The final settlement constitutes the basis for issuing a financial document for the ordering unit, in accordance with the rules applied by Collegium Witelona;
The copies of the publication are stored in suitable conditions and distributed under the supervision of the Promotion and Publishing Department;
Additional printing rules:
Republishing rules:
(attachment No. 4)